Delete (void) an invoice

Remove an invoice from the system using Auto Void, which keeps a clean audit trail by reversing it rather than erasing it.

Where: Accounts Payable → Void Checks/Invoices → Auto Void Invoices

> ⚠️ Voided a check first? The invoice attached to a voided check is still live and must also be voided here to fully remove it. See Void a check.

Steps

1. On the ribbon toolbar, open Void Checks/Invoices → Auto Void Invoices.

> Screenshot: The Auto Void Invoices menu/screen. (source: image51.jpg)

2. Click the drop-down arrow and select the vendor whose invoice you want to delete. A list of that vendor's invoices appears.

> Screenshot: Vendor's invoice list with Void buttons. (source: image52.jpg)

3. Click the Void button next to the invoice — click it only once. Then click OK.
4. When the confirmation box asks if you're sure, click OK.

What happens next

Enhanced issues a matching "negative" invoice (this is what preserves the audit trail). It reverses the entry during your next A/P payment session.

> ⚠️ Important: You must process both the original and the negative invoice for payment. The system produces a zero check (nothing actually prints) and removes both invoices from the system.

→ Next step: Run your next payment session so the original and negative invoice clear together.