Correct a vendor invoice

Fix a mistake on an invoice — as long as it hasn't been posted or selected for payment yet.

Where: Accounts Payable → Vendor Invoices → Edit

Can I still edit it?

You can edit an invoice until either of these happens:

- It's been posted (updated to the General Ledger), or
- It's been selected for payment (you pressed Set under Actions → Select Vendor Invoices to be paid).

If it's selected for payment, you can free it up again — see the note at the end.

Steps

1. On the Add or Edit Vendor Invoices box, click Edit.

> Screenshot: The Add/Edit Vendor Invoices session box. (source: image15.jpg)

2. Select the vendor whose invoice is wrong and click OK.
3. Type the invoice number, or click the drop-down arrow (upper right) to list all of that vendor's invoices, then click the one you want.

> Screenshot: Choosing the invoice to correct from the drop-down. (source: image17.jpg)

4. Make your corrections, then click the Close icon on the ribbon to save.

> Screenshot: Editing the invoice and saving via Close. (source: image19.jpg)

If the invoice was already selected for payment

Go to Actions → Select Vendor Invoices to be paid and press Reset to unselect it. The invoice is now editable again.

→ Next step: Back to paying vendors, or delete the invoice entirely if it shouldn't exist.