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Closing a Period
Voiding a Check
Accounts Payable
Workflows
- Accounts Payable · v12From invoice to payment — the everyday A/P cycleA start-here map of the routine payment cycle: enter bills, get board approval, pay vendors, and run closing reports.InvoicesPaymentsChecksACHReports
- Accounts Payable · v12Set up ACH vendor payments — start to finishA start-here map for one-time ACH setup: bank, file location, vendors, and your first electronic payment run.ACHSetupPaymentsVendors
Getting set up
- Accounts Payable · v12Add or edit a vendorSet up a supplier once — Enhanced remembers their address, default accounts, and 1099 status every time you enter an invoice.VendorsSetup1099
- Accounts Payable · v12Build an A/P template for split or recurring invoicesCreate a reusable template that splits an invoice across several accounts or funds by percentage.TemplatesInvoicesSetup
- Accounts Payable · v12Enter starting/historical invoices (optional — first-time setup only)Record old invoices for history without disturbing your General Ledger beginning balances. First-time setup only.InvoicesSetup
- Accounts Payable · v12Set up a vendor for ACH paymentsSwitch a vendor from paper checks to electronic (ACH) payments. Do this once per vendor you want to pay electronically.ACHVendorsSetup
- Accounts Payable · v12Set up agency payments (e.g., NYS Retirement)Set up a pass-through agency so withheld money flows correctly through your Trust & Agency fund.VendorsSetupPayments
- Accounts Payable · v12Set up your bank for ACH transfersTell Enhanced about the checking account ACH payments will be drawn from. One-time, organization-wide setup.ACHSetup
- Accounts Payable · v12Tell Enhanced where to save ACH filesChoose the folder on your computer where Enhanced will write the electronic ACH payment file. One-time setup.ACHSetup
Entering & managing invoices
- Accounts Payable · v12Correct a vendor invoiceFix a mistake on an invoice — as long as it has not been posted or selected for payment yet.Invoices
- Accounts Payable · v12Create an invoice from a templateEnter a bill and let a saved template split it across accounts and funds automatically by percentage.InvoicesTemplates
- Accounts Payable · v12Delete (void) an invoiceRemove an invoice from the system using Auto Void, which keeps a clean audit trail by reversing it.InvoicesVoids
- Accounts Payable · v12Enter a vendor invoiceRecord a bill from a supplier. Entering an invoice debits expense and credits A/P — cash is not touched until you pay.InvoicesVendors
Paying vendors
- Accounts Payable · v12Make a partial paymentPay only part of what you owe a vendor — or skip a vendor entirely in this run.PaymentsInvoices
- Accounts Payable · v12Pay vendors by ACH or wirePay electronically instead of printing checks. Enhanced creates a file you upload to your bank.ACHPaymentsInvoices
- Accounts Payable · v12Pay vendors by checkSelect the invoices you want to pay, print the checks, and post the payments to your General Ledger.ChecksPaymentsInvoices
- Accounts Payable · v12Record a handwritten checkEnter a check you wrote by hand so it is recorded properly in Enhanced.ChecksPayments
- Accounts Payable · v12Upload your ACH file to the bankSend the file Enhanced created to your bank so the payments actually go out.ACHPayments
- Accounts Payable · v12Void a checkReverse a check that was issued. Voiding frees the related invoice up to be paid again.ChecksVoidsPayments
Reports & reference
- Accounts Payable · v12A/P glossaryPlain-language definitions for Accounts Payable terms used throughout the help articles.Setup
- Accounts Payable · v12A/P reports — which one to run, and whenA plain-English guide to Accounts Payable reports: what each one shows and when to run it.ReportsInvoicesPayments
- Accounts Payable · v12Produce an A/P voucher for vendor sign-offPrint a voucher you can send to a vendor as proof that goods or services were received. Seldom used.ReportsInvoices
- Accounts Payable · v12Ribbon toolbar & tools — quick referenceA cheat sheet for the buttons along the top of Accounts Payable screens and maintenance tools.Setup